10 Reasons of Migrating MS Access Database to Power Platform

ModLogix
4 min readMay 13, 2023

While Microsoft Access has long been a reliable database management solution, many businesses are now finding it outdated and limiting. Luckily, Power Platform — a better alternative to Microsoft Access has emerged to save the day. The power platform, a low-code tool, modernizes database management systems and access through its advanced features and user-friendly interface. Simply put, it is the future of business intelligence and app development!

If you would like to learn valid reasons for migrating from MS Access to Power Apps, you came to the right place. In this article, we explore 10 of the most crucial reasons why migration is necessary. Without doubt, the advantages for converting MS Access database to Power Platform are well pronounced. Let’s begin.

What is Microsoft Access?

Microsoft Access is a relational database management system (RDBMS) that helps businesses and individuals to organize, store, and manage their data — whether for a simple contact list or a complex inventory system.

Access was developed by Microsoft in 1992, and it has been a part of the Microsoft Office suite of applications ever since. Its friendly user interface and low-code development capabilities are two of its most significant advantages. This makes it a convenient option for users with no extensive programming knowledge to develop databases and applications.

However, as technology advances, it becomes increasingly necessary for businesses to migrate their Microsoft Access databases to more modern and secure databases, such as Power Platform.

Reasons You Should Stop Using Microsoft Access

Access may have been popular in the past, but it is no longer a viable option.Let’s explore the reasons to migrate your Microsoft Access database to Power Platform.

Low capacity

A database that contains large files or images could quickly reach the 2 GB limit for Microsoft Access. The result will be a slow and unstable database, which may lead to data loss.

Performance issues

Microsoft Access has difficulty handling large databases and complex applications, which leads to poor performance when dealing with queries of big size. Consequently, as your organization’s databases grow in size and complexity, they become increasingly difficult to maintain and update with the program.

Prone to corruption

Microsoft Access databases are prone to corruption. The program can become unstable or crash, leading to lost or damaged data. Furthermore, Access databases can be more vulnerable to data corruption when multiple users are accessing the same database simultaneously.

Security vulnerabilities

Although Microsoft Access provides security features, the security of its databases may not be suitable for critical applications. Users who are unfamiliar with security principles and settings may unintentionally open, delete, or modify a database.

Incapacity to scale

One of the biggest differences when it comes to Microsoft Access vs Power Apps is that the former may not be able to keep up as your business grows. You may thus find it increasingly difficult to manage and maintain your database.

This is particularly a major area of concern for most businesses, as almost 90% of organizations believe that if they fail to scale and complete digital transformation initiatives within 12 months, their revenue will suffer.

Multiple versions of truth

It can be difficult to ensure everyone in your organization has the latest data when using Microsoft Access. When multiple versions of the truth exist, there is a risk of confusion and errors in decision-making.

Limited scripting ability

Microsoft Access’ limited scripting capabilities and difficulty executing advanced queries provide further cases to convert your MS Access database to Power Platform. Users may find it difficult to execute complex process control logic and automation as a result.

Desktop limitations

Microsoft Access is a desktop-based application, which limits its accessibility and collaboration capabilities. With more businesses moving to cloud-based solutions, Access’s desktop limitations make it less than ideal for modern business needs.

Reasons to Migrate from MS Access to Power Platform

Power Platform is a low-code development platform that allows users to build custom business solutions, including mobile apps, workflows, and chatbots, without the need for extensive coding knowledge or IT support.

So why convert Access databases to Power Apps? Here are the benefits of migrating from MS Access to Power Apps and reasons why you should also make the upgrade.

All-cloud architecture

Due to the fact Power Platform is entirely cloud-based, businesses can access their applications and data instantly, from anywhere, anytime, and on any device as long as they have internet access.

Easy integration with other software

For organizations already using Microsoft tools like Dynamics 365, Office 365, or Azure, adding Power Apps to their tech stack is a breeze. Users can easily integrate third-party programs across multiple platforms with its seamless integration capabilities. This ensures businesses can streamline their workflows and ensure consistent data across all systems.

Read the full article on ModLogix.

Originally published at https://modlogix.com on May 13, 2023.

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ModLogix

ModLogix helps organizations move legacy applications to new secure, stable, and scalable platforms. To explore more, please visit https://modlogix.com/